Paperless Equipment Register

Paperless Equipment Register

Imagine your production manager(s) getting the real-time updates and complete view of the batches throughout the plant.

100% digital recording of production steps

Imagine your production executives carrying handheld Mobiles/Tabs loaded with abilities to record details right from “requesting batch number & BPR, equipment/line clearance, raw material dispensing, starting till completion of batch processing, sampling, QC results, decision making, completing the batch process, cleaning of equipment/line assembly.

Imagine your production manager(s) getting the real-time updates and complete view of the batches throughout the plant. Imagine your top management get to see the trending and patterns of batch performances and be contacted instantaneously for decision makings as and when required

Abundance of possibilities is what we advocate

Here is a simple and user friendly solution that we wanted to offer you which enables immediate and direct benefits to the Operational efficiency and compliance. 

Equipment register image 1

We are coming to you with a solution that is bundled to:-

  • REPLACE: Synthetic/wooden equipment status boards / inserts pasted on each equipment
  • RETIRE: Manually erasing the data and write the new status and other details using Marker/pen for every status change which may happen several times a day.
  • Completely eliminate the maintaining printed and bound books/loose sheets running logbook for each equipment.
  • RETIRE: Equipment specific Maintenance Register used by Engineering teams separately
  • RETIRE: Equipment specific information regarding Commissioning-Qualification-Validation, Release for use, breakdown, enhancements, planned preventive maintenance, Calibrations (if applicable), Change controls, Accessories replacements, Depreciation, relocation, decommissioning, retirement etc.
  • RETIRE: Anything else that are used on paper specific to an equipment
  • INTEGRATE: The whole life of the Equipment starting from Purchase order - > till retirement/destruction will be on one Module which can be accessed by multiple hierarchy based on the approved configuration setup in adherence to your Policies and SOPs.

How this works ?

For new equipment: Immediately after you initiate a purchase order for a new equipment, we will configure that equipment specific register and handover the software application with necessary access rights as you approve.

Upon arrival all the details will be filled in directly to this application and no other printed paper is required. Equipment usage, cleaning and maintenance log will be a push button on the handheld industry grade (fireproof where applicable) smart phones.

The equipment-specific status will be displayed on the equipment mounted or a common TV monitor on the shop floor. These also come with a barcode reader. Our product is built to comply with 21 CFR Part 11 assessment. We shall handover all the Validation documents at the time of delivery and follow up.

There is only one entry but the data can be viewed at 360° at the convenience of users.


mobile device hht device


  • Ease of carrying and using
  • Iconic Dashboard to select the required checklist
  • User privileges as per the Organization Policy
  • Single sign in (same credentials such as already in use)
  • Reports for viewing the data
  • Provision to supplement the documentation error through File to note or additional commentary
  • Dynamic Forms with process flow with/without dependency
  • Option to host GoValidation on your datacentre (on-premise) or cloud platforms such as AWS, Google Cloud Platform, and Azure.
  • User friendly Forms, Notification , Alerts
  • Reporting and Dashboard
  • Third-party integration with Document Management System (DMS), ERP, equipment through GoValidation API services.

Post delivery Support

Go-Live Support

  • Piloting/hand holding for initial three usage cycle along side of paper based efforts
  • Prepare and submit equivalency and betterment certificate of Paperless Register vs Paper

Post Go-Live

  • On site presence for three initial Equipment usage
  • On call support all the times
  • Swift and seamless responses and support during regulatory inspections (on site if required)
  • User guides, Operational SOPs, Change controls, customization and anything else that come up.
  • Device supply (per the user preference), servicing, replacement and continual support
post delivery support

Want to see a live demo

If you would like to discuss how it can do transformation of your existing process, please contact us